Free template
Fill in this free quote template and it works out the GST, the total and any deposit, then prints or saves as a PDF. It follows what Australian regulators suggest a quote should show: your business name and ABN, a quote number and date, a valid-until date, what is and isn’t included, line items with GST, and a place for the customer to accept. Below the generator is what each part is for, plus versions for eight trades.
Quote
Your business name
| Description | Qty | Unit price | GST | Amount |
|---|---|---|---|---|
| Call-out and inspection | 1 each | – | $0.00 | $0.00 |
| Labour | 4 hours | – | $0.00 | $0.00 |
| Materials (describe each item) | 1 lot | – | $0.00 | $0.00 |
| Removal and disposal of old fittings | 1 each | – | $0.00 | $0.00 |
Accepted by the customer
In the print window, choose Save as PDF to keep a copy.
In Karya Falak a quote goes out as a link. Your customer picks any options and accepts on their phone, and the job moves to Booked.
Start a 14-day trialEach field maps to something a customer, or a regulator, expects to see. Leave out what doesn’t apply to you.
| Field | What to put in | Why it matters |
|---|---|---|
| Your business | Legal name, trading name, ABN, address, phone, email, licence number if you hold one, and your logo | Regulators suggest your names, ABN and contact details on every quote |
| Quote number and date | A number such as Q-0001 and the date you send it | You and the customer can point to the same version |
| Valid until | The last date the price holds | Without an expiry date you may have to honour a price that has since gone up |
| Customer and site | Name, their ABN if they are a business, and the site address | Shows who the offer is to and where the work is |
| Scope | What is included and what is not | Most quote disputes start with something nobody wrote down |
| Line items | Description, quantity, unit, unit price, and GST or GST-free | The customer sees what they are paying for |
| Prices include GST | A switch for entering prices with or without GST | Homeowners should see the GST-inclusive total |
| Deposit | A percentage or a fixed amount | Agreed up front, not asked for later |
| Terms | Payment terms, how changes are handled, call-out and after-hours rates | Terms only count if the customer saw them before saying yes |
| Acceptance | Space for the customer’s name, signature and date | Shows they accepted this version |
Scroll sideways to see every column.
Fields in the free quote generator
No law lists what a quote must contain, but state regulators publish the same advice. Business Queensland, Consumer Affairs Victoria and Consumer Protection WA all suggest these:
Two points catch people out. Consumer Protection WA says that if a call-out fee isn’t in the quote, the customer doesn’t have to pay it. And the ACCC expects prices shown to consumers to include GST as a single total, so "plus GST" in small print on a quote to a homeowner is a risk.
Once a customer accepts a quote, it forms part of a binding contract, and they only have to pay what was agreed. An estimate is not binding, but under the Australian Consumer Law you must use your skill and experience to make it, and the final bill shouldn’t be much higher. Either way, get the customer’s agreement before doing extra work, and send a revised quote. More in quote vs estimate.
For ordinary service jobs, no national law caps a deposit, but consumer regulators tell consumers to pay a small deposit of no more than 10% and not to pay in full before the work is done. For residential building work, some states set a legal maximum. These are the ones we checked; other states have their own rules.
Which trades count as residential building work depends on the state and the job. Check with your regulator before you set a deposit on a renovation, deck, extension or structural job.
| State | Limit | Source |
|---|---|---|
| NSW | 10% of the contract price | NSW Government, Contracts for residential building work |
| Queensland | 20% up to $3,300; 10% from $3,301 to $19,999; 5% from $20,000 | QBCC, Understanding deposits and progress payments |
| Victoria | 10% under $20,000; 5% from $20,000 | Consumer Affairs Victoria, Deposits and payments |
| WA | 6.5% on building contracts from $7,500 to $500,000 | Consumer Protection WA, Estimates, quotes and deposits |
Scroll sideways to see every column.
Deposit limits for residential building work, checked 30 October 2026
GST is 10% of the price before GST, which makes it one eleventh of a GST-inclusive price. The generator adds the unrounded GST from every taxable line and rounds once, to the nearest cent, with half a cent going up.It works out the GST on each line and rounds it to the cent, then adds the lines up: the ATO’s taxable supply rule, the same method Xero and QuickBooks use, so the totals match your books. GST-free lines are left out of the GST. See GST for tradies for when you need to register.
A PDF works, but then you wait for a reply, chase it, and type the job up again as an invoice. In Karya Falak a quote goes as a link with your logo and colours. The customer can:
You are told when the quote is opened and when it is accepted. If the quote asks for a deposit, accepting issues the deposit invoice straight away, and after the valid-until date the link shows that the quote has expired. Lines can come from your price book, and when the work is done the accepted lines become a draft invoice in one click. Rules checked 30 October 2026 against ato.gov.au, business.gov.au, ACCC and state regulator guidance. General information only, not tax or legal advice. Ask your accountant, BAS agent or state regulator about your own situation.
Yes. Fill it in, then print it or save it as a PDF. You don’t need an account.
If you are registered for GST, show it, and give homeowners the GST-inclusive total. If you aren’t registered, don’t add GST at all.
No law sets a period. Pick one that suits how fast your material prices move, and always print the date. Regulators say a quote without an expiry date can leave you stuck with an old price.
Once the customer accepts it, the quote forms part of a binding contract, and they only have to pay the agreed amount. Extra work needs their agreement first.
Yes. Title it Estimate, say what could change the price, and keep the figure as close as you honestly can. An estimate that is deliberately low can be misleading.
Checked against these pages. Prices and rules change, so check the source before you decide.
Use the template today, or start a 14-day trial and send a quote customers can accept and sign on their phone.